Listserv lists are a powerful tool for groups that wish to stay in contact with their group members. Below are instructions for requesting a new list for a student group, and changing who has access to the list. To determine whether your group already has a list, go to listserv.nd.edu and search for a list in the Subscriber's Corner.
TO REQUEST A NEW LIST
If you would like to request a list for your group, please follow the directions below.
- Go to listserv.nd.edu and click "request a new list" and then "a list for any other purpose." Enter your personal Net ID and password, and fill in all the blanks to apply for a list. OIT will send you a notice when it is set up and you can access it.
- You will need to list your advisor as a co-owner on the list. Make sure to inform your advisor of this.
- After you have received an email from OIT indicating the list has been set up, log in to the List Management page at http://listserv.nd.edu/cgi-bin/wa?LMGT1 . On the pull down menu at the top left, choose "List Management," "List Configuration," "Manual List Configuration." You should see a list header with several Owner= statements. Those statements should read as follows:
- LIST NAME (for example "Notre Dame Club")
Owner= netID@nd.edu
Owner= quiet:
Owner= netID@nd.edu
Owner= (HD-STAFF) *** DO NOT REMOVE ***
Editor= netID@nd.edu
Editor= netID@nd.edu
- Any of the owners whose email addresses are listed below "quiet" will have
ownership privileges, but will not receive error notices, new subscriber
notifications, etc.
- Set up the owners you would like to have access to your list. Make sure to list at the very least yourself and your group's Net ID (your advisor will already be listed). PLEASE NOTE: When you set up your group Net ID in listserv.nd.edu, this password will never change unless you change it in listserv.nd.edu. It is not the same password you use to access email and website space, so make sure to pass the password on to incoming officers.
- The finished owner configuration of the list should look something like:
Owner= grouppresident@nd.edu
Owner= groupnetID@nd.edu
Owner= address1@nd.edu
Owner= quiet:
Owner= advisor@nd.edu
Owner= (HD-STAFF) ***DO NOT REMOVE*** *If you see this statement, do not move it or remove it.
Editor= grouppresident@nd.edu
Editor= advisor@nd.edu - Once ownership has been set up, type all the e-mail addresses for your group into a text file (.txt via Start Menu-Accessories-Notepad if you're using a PC).
- Click on “Subscriber Management,” click on “Bulk Management,” and import the text file. Addresses can also be added individually under “Single Subscriber.”
- Emails can now be sent to the list. Owners will have the ability to approve the email to be sent out.
TO CHANGE AN OWNER ON A LIST
If your group has a list and needs to change the owner (i.e. new officers), use the directions below. Only a current owner will be able to change the owner list. Please remember to do this at the end of the school year to give the incoming officers access. Your advisor, if listed as an owner, should also be able to do this at any time.
- Go to listserv.nd.edu.
- Log in with your Net ID and password (you may need to log in with your group's Net ID and password if you have never been set up as an owner).
- On the pull down menu at the top left, choose "List Management," "List Configuration," "Manual List Configuration." You should see a list header with several Owner= statements. Those statements should read as follows:
- Owner= grouppresident@nd.edu
Owner= groupnetID@nd.edu
Owner= address1@nd.edu
Owner= quiet:
Owner= advisor@nd.edu
Owner= (HD-STAFF) ***DO NOT REMOVE***
Editor= grouppresident@nd.edu
Editor= groupadvisor@nd.edu - Change the names of those that you want to be owners (i.e., grouppresident@nd.edu to suzyque@nd.edu). Your advisor should also be listed as a quiet owner. As quiet owner, your advisor will not receive an email to review messages, but can access the account and change the owners if someone loses the password.
- Click "Submit"
TO CHANGE MY PASSWORD
If your group has a listserv list, and you want to change the password to either your own access to the list or access through your group Net ID, follow the instructions below.
- Go to listserv.nd.edu.
- Click on "Set or change your Lists@ND password."
- Input the email address you wish to update the password for, and the new password.
- That email address will receive an email. Click on the link on the email from OIT to confirm that you wanted the password change.
WHAT IF I STILL CANNOT ACCESS MY LIST?
If the directions above do not work, please contact the Student Activities Office.
- Who can request a list?
- Any club or organization can request a list - a faculty or administrator needs to be listed on this group.
- Any club or organization can request a list - a faculty or administrator needs to be listed on this group.
- What does it mean to be an owner?
- An owner has access to change the list configuration and post a message to the list. By default, an owner cannot post messages to a list without approval.
- What does it mean to be an editor?
- An editor can post messages to a list without approval in the default list configuration.
- An editor can post messages to a list without approval in the default list configuration.